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REGISTRATION REMINDERS FOR SECOND TRIMESTER/SEMESTER AY 2024-2025 ENROLLMENT
ENROLLMENT SCHEDULE
Here is the registration schedule for the Second Trimester/Semester of SY 2024-2025:
- For Second Semester AY 2024-2025, 13-18 January 2025
- For Second Trimester AY 2024-2025, 27 January - 1 February 2025
Reminders for eligible enrollees*
- Complete your registration and payment within the designated periods; access to the Online Registration System (ORS) will be restricted afterward.
- Make sure the courses you enroll in are part of your approved study plan. For courses outside your study plan, obtain approval from your Program Chair first, before enrolling.
Eligible Enrollees at UPOU*
- Newly Admitted Students:
- New and transfer students officially admitted to UPOU degree programs
- Continuing Students:
- Students who were enrolled in the previous term
- Students returning from an official Leave of Absence (LOA)
- Readmitted students
- Cross-Enrollees:
- Students from other UP or non-UP units approved for cross-enrollment at UPOU
- Non-Degree Students:
- Students not enrolled in a UPOU program but with an approved non-degree application before the enrollment period.
Reminder for Students on AWOL
Students who were absent without leave (AWOL) in the previous term must first apply for readmission. You may enroll only after your readmission application has been approved by your Faculty of Study.
For information about readmission, please go to https://registrar.upou.edu.ph/application-for-readmission/
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ONLINE APPLICATION FOR UNDERLOADING/OVERLOADING
A. Underloading
Starting the Second Trimester of 2024-2025, all undergraduate students – including those in the Associate in Arts (AA), Associate of Science in Instructional Design and Technology (ASIDT), Associate of Science in Information Technology (ASIT), Associate of Arts in Digital Design and Art (AADDA), Associate of Arts in Digital Entrepreneurship (AADE), Bachelor of Arts in Multimedia Studies (BAMS), and Bachelor of Education Studies (BES) programs — must apply for underloading if enrolling in fewer than 12 units of courses (excluding PE and CWTS).
B. Overloading
Students (Associate, Bachelor, Diploma, Certificate, Master, and PhD degree programs) enrolling in more units than the prescribed regular load (12 units for undergraduate programs and 6 units for most graduate programs) must apply for overloading.'
C. Application periods for overloading and underloading
The online application for overloading and underloading will be accessible one week before the start of the registration period:
- For Second Semester AY 2024–2025, accessibility will begin on 6 January 2025
- For Second Trimester AY 2024-2025, accessibility will begin on 20 January 2025
D. Application Procedures:
- Log in to the Online Registration System (ORS) via the Student Portal.
- Select the course(s) you want to enroll in.
- If applying for underloading or overloading:
- Complete the form and state your reasons.
- Upload the required documents (for underloading).
Note: Your application will be reviewed by your Program Chair, Faculty Secretary, and Faculty Dean. You will receive a system notification via email once a decision has been made.
4. Finalize your enrollment in the ORS based on the decision on your application.
For inquiries, about the underloading/overloading procedures, contact [email protected].
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REMINDER FOR UPOU STUDENTS WITH PROVISIONAL STATUS:
Provisional students must submit a Transcript of Records (TOR) with valid remarks within one year of their first enrollment. Failure to comply will block access to the Online Registration System, preventing enrollment.
Submit the required documents to the Admissions Section before the registration period. For information about valid remarks, go to https://registrar.upou.edu.ph/tor-acceptable-remarks/
For assistance, email [email protected].
What if you have been blocked from the ORS?
If you are blocked from accessing the ORS, it means your one-year grace period has ended. To request enrollment for the term, email a promissory note to [email protected]. Include your target date for submitting the required valid TOR and proof that it is being processed.
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Document Request
The Office of the University Registrar observes timelines for processing requests.
- Transcript of Records
- First-time request: 21 working days upon receipt of payment (additional 2 weeks during peak season)
- Succeeding requests: 7 working days (additional five working days during peak season)
- Certifications and other requests
- Seven working days (an additional five working days during peak season)
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Graduation Confirmation and Final Instructions for Commencement Exercises (as of 31 Oct)
As part of the activities leading up to the UPOU 28th Commencement Exercises on 7 December 2024, the Office of the University Registrar has sent graduation confirmation emails on the following dates:
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April 16, 2024: for 1st Trimester and 1st Semester candidates
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August 7, 2024: for 2nd Trimester and 2nd Semester candidates
The notifications were sent to the email addresses recorded in AIMS.
For the 3rd Trimester and Midyear candidates, we shall send notifications as soon as the list of candidates is approved by the UP Board of Regents.
If you did not receive any graduation notification, please check your spam folder first for any missed emails. If you have not received any communication, please contact the OUR at [email protected] and copy [email protected].
We shall email the final instructions and graduation guidelines on or before 15 November 2024.
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REMINDER FOR UPOU STUDENTS WITH PROVISIONAL STATUS
Students admitted under provisional status have one year to submit any
missing valid admission requirements, typically a valid transcript of records.
For more information on valid TOR, visit this link.
If the required documents are not submitted within this one-year grace
period, the student will lose access to the Online Registration System (ORS)
and enrollment shall be suspended until the lacking documents are
provided.
Please submit your lacking printed valid document/s to the OUR
Admissions Section at
Admissions Unit
Office of the University Registar
UP Open University
Los Baños National Highway
Los Banos, Laguna
For more information about provisional status, contact [email protected].
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Update on Graduation Approval for Second Semester/Trimester AY 2023-2024 Candidates
The UP President has approved the 2nd Semester/Trimester graduation of AY 2023-2024 candidates.
Student Checklist Now Available in Student Portal (as of 18 June 2024)
You can now view your academic checklist on the Student Portal. The checklist is based on the curriculum set by the Faculty Office for each student. Currently, it does not reflect approved course substitutions, exemptions (such as PE and CWTS), extra courses, or any subsequent changes. The transfer of credits has a separate tab. However, as long as these courses appear in your academic record tab, they will be credited to the program in accordance with the approved curriculum.
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Are you a UPOU alumnus or a former UPOU student planning to apply for admission to a new degree program? You may now access the online application system (OAS) through the Student Portal. Just click the OAS button, and you will be directed to the online application page.
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ACCESS TO COURSE SITES
It is your responsibility as a student to ensure that you have the necessary access to the course site (MyPortal) for all the courses you enrolled in. The courses you enrolled in, as displayed in the AIMS-Student Portal and Form 5, should match the courses enlisted on your MyPortal page.
Should there be a discrepancy, please email the MyPortal Coordinator [email protected] immediately and copy [email protected] with your email.
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Universal Access to Quality Tertiary Education Act (FREE TUITION)
The UP Open University is implementing RA No. 10931 known as the “Universal Access to Quality Tertiary Education Act of 2017” and its Implementing Rules and Regulations (IRR) which was approved and signed on 22 February 2018. UPOU has also started implementing the policies stipulated in the Guidelines to Implement the Grant of Free Tuition and Other School Fees in UP released through OVPAA and OVPPF Joint Memorandum No.5.
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